There are ample of business solution softwares that offer everything from scheduling tools to multiple device access and ease the tasks of project managers and team members. While using smart tools and features it is possible to execute the projects efficiently as well as quickly. But the question is that are the companies making the most of these advanced tools?
As per the studies, most of the companies use basic tools like charts, file sharing features, emails etc for planning projects. However, apart from these tools there are some efficient project planning tools that are still not utilized by firms. Here are some of the most promising and smart project planning tools that endorse communication and must be used by companies for competent project planning:
Video/synchronized Chat Options
If you are looking for a tool or software to manage business, choose the one with built-in communication features. Through video chat, real-time synchronized chat options or voice chat, you will be able to communicate effectively with your team members. One of the major causes of project breakdown is the lack of communication between the team members and leaders. Thus, use the real time communication tools and easily communicate with your team to make your project a huge success.
Social Media Incorporation
There are many activities apart from using the Facebook updates and tweets for communication. You can use newsfeeds and other real-time communication features over the social media to encourage small talks and frequent communication among team members and project leads. As per some researches, smooth communication between the members boosts productivity and builds a developing and encouraging environment.
Mobile Access Systems
It is very crucial for firms to use a software or tool that can allow multiple users to access a single platform simultaneously. The members should be facilitated with devices running on windows, android or iOS on which, the members can update their project tasks and details that are visible to other members. Tracing the time of different tasks is important and in such cases, a solution should be developed that can allow the team members to present their updates. Quick entries of tasks and increased time entries will make it easy for the project leads to view the updates and take smart decisions.
Patron Friendly Background
Some of the best performing projects generally are backed up by effective sponsors. It is a proven fact that a project with active and passionate sponsor is mostly successful. Every project need to be backed up by a sponsor from the beginning to the end of project. Although, the sponsor doesn’t take part in the everyday tasks, they are granted limited access to offer needed help to the team. Communication persists between the team and the sponsor to lead the projects to successful completion. Thus, it is very important for firms to have sponsor friendly software for better assistance.
There are 2 important aspects for all the teams working on remote basis that are time administration and svelte communication. There should be tools that can be managed by everyone from stakeholders to the project team and where each and every member can share updates. The features keep the team updated as well as educated. This simply boosts project performance while promoting efficient budget and cost savings.